In today’s global workplace, English is the language of business. Whether you’re participating in an international meeting or writing professional emails, using the right phrases can make you sound confident, polite, and competent.

Here are the most useful Business English phrases you need for meetings and emails — explained with examples so you can start using them right away.

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1. Starting a Meeting

When leading or joining a meeting, it’s important to begin with clarity and confidence.

✅ Useful Phrases:

• “Let’s get started, shall we?”
• “Thank you all for joining today.”
• “Before we begin, let’s quickly go over the agenda.”
• “Does everyone have a copy of the presentation?”

💡 Tip: Sound welcoming and organized. A clear start sets the tone for a productive meeting.

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2. Giving Your Opinion

In meetings, expressing your opinion politely is key — especially in professional settings.

✅ Useful Phrases:

• “I believe that…”
• “From my point of view…”
• “In my opinion, this approach could work better.”
• “I’d suggest considering another option.”

💬 Example:

“I believe this marketing strategy will help us reach our target audience more effectively.”

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3. Agreeing and Disagreeing Professionally

It’s okay to disagree in business, but how you say it matters.

✅ Agreeing:

• “I completely agree with you.”
• “That’s a great point.”
• “I couldn’t agree more.”

✅ Disagreeing (politely):

• “I see your point, but I’m not sure I agree.”
• “That’s interesting, though I have a slightly different perspective.”
• “Perhaps we could explore another solution.”

💡 Tip: Avoid direct “No” — soften your disagreement to keep communication respectful.

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4. Asking for Clarification

When something isn’t clear, it’s better to ask politely than to stay confused.

✅ Useful Phrases:

• “Could you please clarify what you mean by…?”
• “Sorry, could you repeat that?”
• “Just to confirm, do you mean that…?”
• “Can I double-check the deadline for that task?”

💬 Example:

“Just to confirm, are we moving the meeting to next Tuesday?”

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5. Making Decisions and Assigning Tasks

✅ Useful Phrases:

• “Let’s finalize the plan by Friday.”
• “Who will be responsible for this part?”
• “We’ve decided to move forward with option B.”
• “Can you please handle the client follow-up?”

💡 Tip: Use clear and direct language so everyone knows what’s expected.

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6. Ending a Meeting

✅ Useful Phrases:

• “Before we finish, let’s summarize what we’ve agreed on.”
• “Thanks, everyone, for your valuable input.”
• “Let’s schedule our next meeting for next week.”
• “If there are no further questions, we’ll wrap up here.”

💬 Example:

“Thank you all for attending. I’ll send a summary of today’s discussion by email.”

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7. Professional Email Phrases

Email communication can make or break your professional impression. Here are phrases for each part of your email 👇

📨 Starting Your Email

• “I hope this email finds you well.”
• “Thank you for getting back to me.”
• “I’m writing to follow up on our previous discussion.”

📋 Making a Request

• “Could you please send me the updated report?”
• “I’d appreciate it if you could confirm the details.”
• “Would you mind reviewing the attached document?”

✅ Confirming or Giving Information

• “As discussed, we’ll proceed with the new plan.”
• “Please find the file attached.”
• “Just to confirm, our meeting will be at 3 PM on Friday.”

🙏 Ending Your Email Politely

• “Please don’t hesitate to contact me if you have any questions.”
• “Looking forward to your response.”
• “Best regards,”
• “Kind regards,”

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Final Thoughts

Mastering Business English isn’t just about grammar — it’s about clear, confident, and polite communication. Whether you’re in a meeting or writing an email, these phrases help you sound professional and build trust with international colleagues and clients.

✨ Want to take your business communication to the next level?
Join Payagen Academy’s Business English Courses and learn how to express yourself naturally in every professional situation.